Regular Meeting Shell Rock City Council

                               September 8, 2009

              Mayor Larry Young called the regular meeting to order at 7:00 p.m. in the City Hall with the Pledge of Allegiance.  Council members Donald Bonzer, Benjamin DeWitt, Glen Kliebenstein, Rosalee Meyer, and Steven Nieman were present.  There were ten people in the audience.

              Motion by Kliebenstein seconded by DeWitt to approve the agenda with any additions.  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              Motion by Nieman seconded by Meyer to approve the consent agenda that included:  the Minutes of August 4, 2009, Payment of the Bills, and the Financial Reports for the month of July 2009.  Roll Call Vote:  Ayes:  Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              Jessi Vossberg was present representing Colonial Life and discussed employee benefits with the council.

              Mayor Young opened the public hearing at 7:10 p.m. for the purpose of public comment on the status of funds for the Housing Rehabilitation Program.  There were eight people present and there were no written or oral objections or comments and the hearing was closed at 7:16 p.m.  Adam Roberts from INRCOG explained the status of funds worksheet to the council.

              Resolution 025-2009 was introduced by Kliebenstein seconded by Nieman:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHELL ROCK, IOWA, AWARDING THE LOWEST, MOST RESPONSIBLE BID TO MAGNALL CARPENTRY FOR PROJECT NUMBER THREE AND AWARDING THE LOWEST, MOST REPONSIBLE BID TO WATERTIGHT CONSTRUCTION FOR PROJECT NUMBER FOUR IN THE SHELL ROCK HOUSING REHABILITATION PROGRAM.  Roll Call Vote:  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              The roof on the Boyd Building needs to be replaced and the Boyd Building Committee received 2 bids.  One from BAM Construction for an overlay with 30 year shingles for $14,750.60 and one with BAM tearing off the old shingles and replacing with new 30 year shingles for $21,750.60, the other bid was from Koch Construction for tearing off old shingles and replacing them with new 35 year shingles for $31,498.00 and one for 50 year steel shingles for $40,221.80.  Motion by Nieman seconded by DeWitt to award the bid to BAM Construction for the tearing off of the old shingles and replacing them with new 30 year shingles for the bid of $21,750.60, if the work cannot be completed this calendar year the council would like BAM to patch any old shingles that would blow off.  Roll Call Vote:  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              Loreli Dilly of the Shell Rock Karate Club was present and asked the council for permission to reduce the fee the Shell Rock Karate Club pays to rent the Boyd Building from $30.00 to $15.00 for three months or until their membership increases.  Motion by Nieman seconded by Meyer to reduce the fee of the Boyd Building rent to the Shell Rock Karate Club from $30.00 to $15.00 for three months or until their membership increases.  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              Mitch Nordmeyer introduced himself to the council as the new Emergency Management Coordinator for Butler County.

              Motion by DeWitt seconded by Kliebenstein to pay for the City’s full time employees to get vaccinated against the flu through Butler County Public Health.  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              The Garbage Committee reported to the council with recommendations of taking bids for garbage collection, staying with the containers and non-sort recycling containers, addressing the fuel surcharge, bidding exclusive and non-exclusive for commercial collection and a clause to be able to break the contract for specific reasons.  Motion by Bonzer seconded by Kliebenstein to have the Garbage Committee and the City Attorney meet and draw up specs for bid sheets to be able to let bids for garbage collection.  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              Motion by Meyer seconded by Bonzer to approve the contract with VJ Engineering for the Shell Rock Industrial Park for the completion of design phase and providing services through the end construction phases for $25,500.00 upon the City Attorney’s review and approval of the contract.  Roll Call Vote:  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              Resolution 026-2009 was introduced by Nieman seconded by DeWitt:  A RESOLUTION NAMING DEPOSITORIES AND INCREASING AMOUNTS TO BE DEPOSITED:  Security State Bank maximum deposit under this resolution $2,500,000.00.  Roll Call Vote:  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              Resolution 027-2009 was introduced by DeWitt seconded by Bonzer:  A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE RISE AGREEMENT WITH THE IOWA DEPARTMENT OF TRANSPORTATION.  Roll Call Vote:  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              Ordinance Number 316 was introduced for its final reading by Bonzer seconded by Meyer:  AN ORDINANCE AMENDING THE ZONING ORDINANCE OF SHELL ROCK, IOWA, PROVIDING FOR REZONING OF AN AREA OF THE CITY FROM “R-1” SINGLE FAMILY RESIDENTIAL TO “R-2” LOW DENSITY RESIDENTIAL, LOCALLY KNOWN TO BE IN THE 200 BLOCK OF EAST JAMES STREET.  Roll Call Vote:  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

              Motion by DeWitt seconded by Kliebenstein to adjourn at 9:16 p.m.  Ayes-Bonzer, DeWitt, Kliebenstein, Meyer, and Nieman.  Nays-None.  Motion carried.

                                          Larry Young

                                          Mayor

              ATTEST:

              Marilyn Hardee

              City Clerk